Apostille Services for Notarized Statements by Apostil Inc.
At Apostil Inc., we offer professional apostille services for notarized statements used in over 120 countries that participate in the Hague Convention. A notarized statement can be apostilled only if the notary’s commission is active and traceable in the state registry at filing. Our experienced team carefully verifies the notary’s name, commission number, and expiration date with the Secretary of State database. Internal statistics show that almost 27% of self-filed notarized statements are rejected due to mismatched notary data, missing venue lines, or improper certificate wording. Each request is pre-screened for loose certificates and seal quality to reduce resubmissions and administrative delays, ensuring faster, error-free processing for clients.
Same Day Apostille For Notarized Statements In The US
Our same day apostille for notarized statements service handles filings that meet strict technical standards before reaching the state office. Same-day processing is only possible if the notarization was completed in the same state and the notary record is immediately verifiable. Apostil Inc. checks the certificate format, ensures no corrections, strike-throughs, or handwritten amendments appear in the venue or signature block, and verifies the seal is fully legible. Incomplete or improperly formatted certificates account for over 18% of same-day refusals. We also confirm whether county authentication is required. Only files passing this audit are released for expedited submission, helping clients avoid the typical 3–7 day backlog and ensuring reliable apostille processing.
Fast Apostille For Notarized Statements With Precheck
Apostil Inc. delivers fast apostille for notarized statements by eliminating common structural errors before state filing. Our specialists verify compliant acknowledgment or jurat language, including the signer’s appearance clause and notary commission expiration. We ensure the notarial act date matches the commission term, as even a one-day discrepancy causes rejection. About 22% of rejected statements fail due to incorrect certificate attachments or loose certificates not linked to the original document. We also confirm whether the statement qualifies for apostille, since certain federal declarations require separate authentication. This front-end validation reduces corrections and shortens processing times without risking compliance.
Additional Options
- - Same-day or 3-hour rush service (NYC only)
- - Certified translation into 50+ languages
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Get Apostille assistance in any language
Get An Apostille On Notarized Statement Correctly
To get an apostille on notarized statement documents, it’s not enough to simply notarize the page and submit it. Apostil Inc. carefully confirms that the notarization was done by a state-commissioned notary, not a remote or foreign officer whose credentials cannot be verified locally. We check that the notary used the proper seal type, including ink or embossed format, and that the signature placement fully complies with state filing rules. Internal audits show about 14% of filings fail due to missing venue, abbreviated state names, or minor formatting errors. We also advise on destination-country requirements, as some authorities request statements issued within the last 90 days. This thorough screening helps prevent international refusals and ensures faster, reliable processing for clients.
Order An Apostille For Notarized Statements Online
Clients can order an apostille for notarized statements through Apostil Inc. via secure digital intake at apostil.co, followed by mandatory document review before submission. Each request is assigned to a compliance coordinator who validates notary credentials, confirms jurisdiction, and checks for additional certification requirements. Processing times vary by state, but most compliant files are released within one business day. We use internal checklists to prevent issues like altered certificates, missing commission data, or unreadable seals. For international use, we verify that the destination country is a Hague Convention member and no embassy legalization is needed, ensuring reliable, cost-effective apostille processing.
Notarized Statements are private documents signed by the individual(s) and notarized by a licensed U.S. Notary Public. Apostilles are issued by the Secretary of State in the state where the notarization occurred.
What you need to provide
- Original notarized statement
- State where the document was notarized
- Completed Apostil order form
- Return shipping details
Pricing
- Apostille service: from $79 per document
- Government fees: not included
- Rush and shipping: calculated at checkout
Processing Time
- Standard: 3–10 business days
- Rush / Hand-filed service: 1-3 business days
Important
Notarized Statements must be properly notarized before apostille. Unsigned or improperly notarized documents may be rejected by the Secretary of State.
